Category Archives: Reference material

History of the CHAS LST Workshop

In 2018, Dr. Kali A. Miller, at the time a graduate researcher at the University of Illinois-Urbana Champaign and involved in the laboratory safety team there, developed a workshop called “Developing Graduate Student Leadership Skills in Laboratory Safety.” Initially supported by the ACS Committee on Chemical Safety, ACS Division of Chemical Health and Safety, ACS Safety Programs, and the ACS Office of Graduate Education, the workshop was first held at the ACS National Meeting in Spring 2018. A paper was published describing this pilot workshop and initial survey analysis that can be found here. The workshop continued to be held at ACS National Meetings with different graduate researcher facilitators.

Jessica A. Martin began working closely with Dr. Miller to coordinate, and eventually take over general management of the workshop. They interviewed LST teams as a means of learning more about the movement and improving the offerings of the workshop. This resulted in a publication about LSTs that can be found here.

As 2020 approached, the COVID pandemic necessitated a rapid shift to a virtual world. Starting with the Spring 2020 ACS National Meeting, Jessica worked with the facilitators for that workshop to rapidly convert the workshop to a virtual format. 

As interest in the workshop continued to blossom in the academic community, it was recognized that the virtual version could reach a wider audience and be held independent of conferences. Jessica recruited known and active advocates in the ACS safety community to constitute an LST Mentorship Team to continue to improve the workshop. Graduate students involved in the LST leadership at their own institutions are also regularly recruited to serve as Facilitators and Moderators to share their experiences and improve their own professional skills. The workshop was renamed “Empowering Academic Researchers to Strengthen Safety Culture” in recognition of the changes made to it.

Workshop Date (year, month)RoleLinked nameInstitutionLocal safety program
2021. 10 (Virtual)ModeratorAbhijeet PatilMichigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 10 (Virtual)ModeratorMelissa AlfonsoUniversity of MemphisUniversity of Memphis Graduate Safety Team
2021. 10 (Virtual)ModeratorMaggi Braasch-TuriColorado State University
2021. 10 (Virtual)ModeratorRachel WileyThe University of MemphisUniversity of Memphis Graduate Safety Team
2021. 10 (Virtual)ModeratorAustin MoyleWashington University in St. LouisChemistry Peer Review Safety Group (CPRSG)
2021. 10 (Virtual)LeaderJessica MartinUniversity of ConnecticutJoint Safety Team (JST)
2021. 10 (Virtual)FacilitatorMonica Nyansa Michigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 10 (Virtual)FacilitatorCalla McCulleyUniversity of Texas at AustinChemistry Student Safety Organization (CSSO)
2021. 10 (Virtual)ModeratorHemanta TimsinaUniversity of Arkansas Engineering Safety Club
2021. 10 (Virtual)ModeratorFarouq BusariUniversity of Ibadan (Nigeria)
2021. 10 (Virtual)ModeratorAdelina OronovaMichigan Technological University MTU Safety Team
2021. 06 (Virtual)ModeratorAbhijeet PatilMichigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 06 (Virtual)ModeratorTaysir BaderUniversity of MinnesotaJoint Safety Team
2021. 06 (Virtual)ModeratorMonica Nyansa Michigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 06 (Virtual)ModeratorMaggi Braasch-TuriColorado State University
2021. 06 (Virtual)ModeratorRachel WileyThe University of MemphisUniversity of Memphis Graduate Safety Team
2021. 06 (Virtual)ModeratorCalla McCulleyUniversity of Texas at AustinChemistry Student Safety Organization (CSSO)
2021. 06 (Virtual)ModeratorAustin MoyleWashington University in St. LouisChemistry Peer Review Safety Group (CPRSG)
2021. 06 (Virtual)LeaderJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2021. 06 (Virtual)FacilitatorJessica DeYoungUniversity of IowaChemistry Safety and Responsibility Stewards
2021. 06 (Virtual)FacilitatorLindsey ApplegateUniversity of IowaChemistry Safety and Responsibility Stewards
2021. 02 (Virtual)ModeratorAbhijeet PatilMichigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 02 (Virtual)ModeratorJessica DeYoungUniversity of IowaChemistry Safety and Responsibility Stewards
2021. 02 (Virtual)ModeratorTaysir BaderUniversity of MinnesotaJoint Safety Team
2021. 02 (Virtual)ModeratorMonica Nyansa Michigan Technological UniversityMTU Chemistry Graduate Safety Committee
2021. 02 (Virtual)ModeratorMelissa AlfonsoUniversity of MemphisUniversity of Memphis Graduate Safety Team
2021. 02 (Virtual)ModeratorLindsey ApplegateUniversity of IowaChemistry Safety and Responsibility Stewards
2021. 02 (Virtual)ModeratorCristian Aviles-MartinUniversity of ConnecticutJoint Safety Team (JST)
2021. 02 (Virtual)ModeratorCalla McCulleyUniversity of Texas at AustinChemistry Student Safety Organization (CSSO)
2021. 02 (Virtual)LeaderJessica MartinUniversity of ConnecticutJoint Safety Team (JST)
2021. 02 (Virtual)FacilitatorOmar Leon RuizUniversity of California, Los AngelesJoint Research Safety Initiative (JRSI)
2021. 02 (Virtual)FacilitatorDagen HughesUniversity of IowaChemistry Safety and Responsibility Stewards
2020, 11 (Virtual)ModeratorOmar Leon RuizUniversity of California, Los AngelesJoint Research Safety Initiative (JRSI)
2020, 11 (Virtual)ModeratorMary Beth KozaUniversity of North Carolina at Chapel Hill (retired)
2020, 11 (Virtual)ModeratorMarta GmurczykACS
2020, 11 (Virtual)ModeratorKali A. MillerACS Publications
2020, 11 (Virtual)ModeratorDavid FinsterWittenburg University (retired)
2020, 11 (Virtual)ModeratorDagen HughesUniversity of IowaChemistry Safety and Responsibility Stewards
2020, 11 (Virtual)ModeratorCristian Aviles-MartinUniversity of ConnecticutJoint Safety Team (JST)
2020, 11 (Virtual)ModeratorRalph StuartKeene State College
2020, 11 (Virtual)ModeratorLindsey ApplegateUniversity of IowaChemistry Safety and Responsibility Stewards
2020, 11 (Virtual)LeaderJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2020, 11 (Virtual)FacilitatorSarah ZinnUniversity of ChicagoJoint Research Safety Initiative (JRSI)
2020, 11 (Virtual)FacilitatorJessica DeYoungUniversity of IowaChemistry Safety and Responsibility Stewards
2020, 08 (Virtual)ModeratorSarah ZinnUniversity of ChicagoJoint Research Safety Initiative (JRSI)
2020, 08 (Virtual)ModeratorSamuella SigmannAppalachian State University
2020, 08 (Virtual)ModeratorMarta GmurczykACSACS Safety Web Site
2020, 08 (Virtual)ModeratorKali A. MillerACS Publications
2020, 08 (Virtual)ModeratorJessica DeYoungUniversity of Iowa
2020, 08 (Virtual)ModeratorDavid FinsterWittenburg University (retired)
2020, 08 (Virtual)ModeratorRalph StuartKeene State College
2020, 08 (Virtual)LeaderJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2020, 08 (Virtual)FacilitatorOmar Leon RuizUniversity of California, Los AngelesJoint Research Safety Initiative (JRSI)
2020, 08 (Virtual)FacilitatorCristian Aviles-MartinUniversity of ConnecticutJoint Safety Team (JST)
2020, 03 (Virtual)FacilitatorVictor BeaumontYale UniversityChemistry Joint Safety Team (JST)
2020, 03 (Virtual)FacilitatorVeronica HayesUniversity of ConnecticutJoint Safety Team (JST)
2020, 03 (Virtual)LeaderJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2019, 08LeaderKali A. MillerUniversity of Illinois-Urbana ChampaignChemistry Joint Safety Team (JST)
2019, 08FacilitatorJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2019, 08FacilitatorChandra KarkiUniversity of South Dakota
2019, 06FacilitatorJessica A. MartinUniversity of ConnecticutJoint Safety Team (JST)
2019, 06FacilitatorDavid FinsterWittenburg University
2019, 03FacilitatorKendra DenlingerUniversity of Cincinnati
2019, 03FacilitatorKali A. MillerUniversity of Illinois-Urbana ChampaignChemistry Joint Safety Team (JST)
2018, 08FacilitatorKali A. MillerUniversity of Illinois-Urbana ChampaignChemistry Joint Safety Team (JST)
2018, 08FacilitatorKaitlin TylerUniversity of Illinois-Urbana ChampaignChemistry Joint Safety Team (JST)
2018, 03FacilitatorMichael VlysidisUniversity of MinnesotaJoint Safety Team (JST)
2018, 03FacilitatorKali A. MillerUniversity of Illinois-Urbana ChampaignChemistry Joint Safety Team (JST)

Description of Roles:

Leader: Recruits and trains Facilitators and Moderators; manages updates to workshop content; organizes logistics; communicates with participants before and after workshop as needed; manages technology during the workshop; leads pre-workshop practice and post-workshop review sessions for Facilitators with the LST Mentorship Team

Facilitator: Participates in updates to workshop content through pre-workshop practice and post-workshop review sessions with the Leader and LST Mentorship Team; delivers workshop content to live audience; facilitates small group and large group activities and discussion during the workshop

Moderator (Position created for virtual workshop): Serves in the practice audience for pre-workshop practice sessions and participates in post-workshop review session; can contribute to updates to workshop content; monitors Breakout Room activities during the Workshop

LST Mentorship Team: This team is a group of senior CHAS members and other safety professionals who support the workshop leader with content review and advice and who often serve as moderators for virtual workshops.

Mentorship Team

Kali A. MillerACS Publications
David FinsterWittenberg University (retired)
Marta GmurczykACS
Mary Beth KozaUniversity of North Carolina at Chapel Hill (retired)
Ralph StuartKeene State College
Samuella SigmannAppalachian State University

Please check our “Workshop Current Schedule” page for information and registration for the latest workshop!

The Art & State of Safety Journal Club: “Mental models in warnings message design: A review and two case studies”

Sept 22, 2021 Table Read

The full paper can be found here: https://www.sciencedirect.com/science/article/abs/pii/S0925753513001598?via%3Dihub

Two case studies in consumer risk perception and exposure assessment, focusing on mothballs and elemental mercury.

For this Table Read, we will only be reviewing the two case studies presented in the paper.

4. Two case studies: mothballs and mercury

Two case studies illustrate the importance of careful adaptation to context[a][b][c]. In the first case, an expert model of consumer-product use of paradichlorobenzene mothballs is enhanced with information from lay users’ mental models, so the model can become more behaviorally realistic (Riley et al., 2006a). In the second case, the mental models elicitation is enhanced with ethnographic methods including participant observation in order to gain critical information about cultural context of mercury use in Latino and Caribbean communities in the New York area (Newby et al., 2006; Riley et al., 2001a, 2001b, 2006b).

Both cases are drawn from chemical consumer products applied in residential uses. The chemicals considered here – paradichlorobenzene and mercury – have a wide variety of consumer and occupational uses that underscore the importance of considering context in order to attain a realistic sense of beliefs about the chemical, exposure behaviors, and resultant risk.

This analysis focuses on what these case studies can tell us about the process of risk communication design[d] in order to take account of the multidimensional aspects of risk perception as well as the overall cultural context of risk. Thus, risk communications may be tailored to the beliefs held by individuals in a specific setting, as well as to the specifics of their situation (factors physical, social, and cultural) which influence perceptions of and decision making about risk.

[e][f][g][h]

4.1. Mothballs

Mothballs are used in homes to control moth infestations in clothing or other textiles. Mothballs are solids (paradichlorobenzene or naphthalene) that sublimate (move from a solid state to a gaseous state) at room temperature. Many are in the shape of balls about 1 in. in diameter, but they are also available as larger cakes or as flakes. The products with the highest exposed surface area (flakes) volatilize more quickly. The product works by the vapor killing adult moths, breaking the insect life cycle.

The primary exposure pathway is inhalation of product vapors, but dermal contact and ingestion may also occur. Cases of ingestion have included children mistaking mothballs for candy and individuals with psychological disorders who compulsively eat household items (Avila et al., 2006; Bates, 2002). Acute exposure to paradichlorobenzene can cause skin, eye, or nasal tissue irritation; acute exposure to naphthalene can cause hemolytic anemia, as well as neurological effects. Chronic exposures to either compound causes liver damage and central nervous system effects. Additional long-term effects of naphthalene exposure include retinal damage and cataracts (USEPA, 2000). Both paradichlorobenzene and naphthalene are classified as possible human carcinogens (IARC Group II B) (IARC, 1999). Since this classification in 1987, however, a mechanism for cancer development has been identified for both naphthalene and paradichlorobenzene, in which the chemicals block enzymes that are key to the process of apoptosis, the natural die-off of cells. Without apoptosis, tumors may form as cell growth continues unchecked (Kokel et al., 2006).

Indoor air quality researchers have studied mothballs through modeling and experiment (e.g., Chang and Krebs, 1992; Sparks et al., 1991, 1996; Tichenor et al., 1991; Wallace, 1991). Research on this topic has focused on developing and validating models of fate and transport of paradichlorobenzene or naphthalene in indoor air. Unfortunately, the effects of consumer behavior on exposure were not considered[i][j]. Due to the importance of the influence of consumer behavior on exposure, it is worth revisiting this work to incorporate realistic approximations of consumer behavior.

Understanding consumer decisions about purchasing, storage, and use is critical for arriving at realistic exposure estimates as well as effective risk management strategies and warnings content. Consumer decision-making is further based upon existing knowledge and understanding of exposure pathways, mental models of how risk arises (Morgan et al., 2001), and beliefs about the effectiveness of various risk-mitigation strategies. Riley et al. (2001a, 2001b) previously proposed a model of behaviorally realistic exposure assessment for chemical consumer products, in which exposure endpoints are modeled in order to estimate the relative effectiveness of different risk mitigation strategies, and by extension, to evaluate warnings (refer to Fig. 1). The goal is to develop warnings that provide readers with the information they need to manage the risks associated with a given product, including how hazards may arise, potential effects, and risk-mitigation strategies.

4.1.1. Methods

The idea behind behaviorally realistic exposure assessment is to consider both the behavioral and physical determinants of exposure in an integrated way (Riley et al., 2000). Thus, user interviews and/or observational studies are combined with modeling and/or experimental studies to quantitatively assess the relative importance of different risk mitigation strategies and to prioritize content for the design of warnings, based on what users already know about a product. Open-ended interviews elicit people’s beliefs about the product, how it works, how hazards arise, and how they may be prevented or mitigated. User-supplied information is used as input to the modeling or experimental design in order to reflect how people really interact with a given product. Modeling can be used to estimate user exposure or to understand the range of possible exposures that can result from different combinations of warning designs and reading strategies.

Riley et al. (2006a) recruited 22 adult volunteers [k][l][m][n][o][p][q][r]who had used mothballs from the business district in Northampton, Massachusetts. Interview questions probed five areas: motivation for product use and selection; detailed use data (location, time activity patterns, amount and frequency of use); mental models of how the product works and how hazards may arise; and risk perceptions; risk mitigation strategies. Responses were analyzed using categorical coding (Weisberg et al., 1996). A consumer exposure model utilized user-supplied data to determine the concentration of paradichlorobenzene in a two-box model (a room or compartment in which moth products are used, and a larger living space).

4.1.2. Uses

Table 1 illustrates the diversity of behavior surrounding the use[s][t][u][v][w] of mothballs in the home. It is clear that many users behave differently around the product from what one might assume from reading directions or warnings on the package label.

65% of participants reported using mothballs to kill or repel moths, which is its intended use. 35% reported other uses for the product, including as an air freshener and to repel rodents outdoors. Such uses imply different use behaviors related to the amount of product used and the location where it is applied. Effective use of paradichlorobenzene as an indoor insecticide requires use in an enclosed space, the more airtight the better. Ventilation is not recommended, and individuals should limit their exposure to the non-ventilated space. In contrast, use as a deodorizer disperses paradichlorobenzene throughout a space by design.

These different behaviors imply different resultant exposure levels. For use as an air freshener, the exposure might be higher due to using the product in the open in one’s living space. Exposures might also be lower, as in the reported outdoor use for controlling mammal pests.

A use not reported in this study, perhaps due to the small sample size, or perhaps due to the stigma associated with drug use, is the practice of huffing or sniffing – intentional inhalation in order to take advantage of the physiological effects of volatile chemicals (Weintraub et al., 2000). This use is worth mentioning due to its high potential for injury, even if this use is far less likely than other uses reported here.

The majority of users place mothballs outside of sealed containers in order to control moths, another use that is not recommended by experts or on package labeling[x][y][z][aa][ab][ac][ad][ae]. Even though the product is recommended for active infestations, many users report using the product preventively, increasing the frequency of use and resultant exposure above recommended or expected levels. Finally, the amount used is greater than indicated for a majority of the treatment scenarios reported. These variances from recommended use scenarios underscore the need for effective risk communication, and suggest priority areas for reducing risk.

These results indicate a wide range of residential uses with a variety of exposure patterns. In occupational settings, one might anticipate a similarly broad range of uses. In addition to industrial and commercial uses as mothballs (e.g., textile storage, dry cleaning) and air fresheners (e.g., taxi cabs, restaurants), paradichlorobenzene is used as an insecticide (ants, fruit borers) or fungicide (mold and mildew), as a reagent for manufacturing other chemical products, plastics and pharmaceuticals, and in dyeing (GRR Exports, 2006).

4.1.3. Exposures

Modeling of home uses illustrates the range of possible exposures[af] based on self-reported behavior, and compares a high and low case scenario from the self-reports to an ‘‘intended use’’ scenario that follows label instructions exactly.

Table 2 shows the inputs used for modeling and resultant exposures. The label employed for the expected use scenario advised that one box (10 oz, 65 mothballs) should be used for every 50 cubic feet (1.4 cubic meters) of tightly enclosed space. Thus, for a 2-cubic-meter closet, 90 mothballs were assumed for the intended use scenario. The low exposure scenario involved a participant self-report in which 10 mothballs were placed in a closed dresser drawer, and the high exposure scenario involved two boxes of mothballs reportedly placed in the corners of a 30-cubic-meter bedroom.

Results show that placing moth products in a tightly enclosed space significantly reduces the concentration in users’ living space.[ag][ah][ai][aj][ak][al][am][an] The high level of exposure resulting from the usage scenario with a large amount of mothballs placed directly in the living space coincided with reports from the user of a noticeable odor and adverse health effects that the user attributed to mothball use.

4.1.4. Risk perception

There were a wide range of beliefs about the function and hazards[ao][ap] of [aq][ar][as][at][au][av][aw]mothballs among participants, as well as a gap in knowledge between consumer and expert ideas of how the product works. Only 14% of the participants were able to correctly identify an active ingredient in mothballs, while 76% stated that they did not know the ingredients. Similarly, 68% could not correctly describe how moth products work, with 54% of all participants believing that moths are repelled by the unpleasant odor. Two-thirds of participants expressed health concerns related to using moth products[ax][ay]. 43% mentioned inhalation, 38% mentioned poisoning by ingestion, 21% mentioned cancer, and 19% mentioned dermal exposure. A few participants held beliefs that were completely divergent from expert models, for example a belief that mothballs ‘‘cause parasites’’ or ‘‘recrystallize in your lungs.’’

A particular concern arises from the common belief that moths are repelled by the smell of mothballs. This may well mean that users would want to be able to smell the product to know it is working – when in fact this would be an indication that users themselves were being exposed and possibly using the product incorrectly. Improvements to mothball warnings might seek to address this misconception of how mothballs work, and emphasize the importance of closed containers, concentrating the product near the treated materials and away from people.

4.2. Mercury as a consumer product

Elemental mercury is used in numerous consumer products, where it is typically encapsulated, causing injury only when a product breaks. Examples include thermometers, thermostats, and items containing mercury switches such as irons or sneakers with flashing lights. The primary hazard arises from the fact that mercury volatilizes at room temperature. Because of its tendency to adsorb onto room surfaces, it has long residence times in buildings compared with volatile organic compounds. Inhaled mercury vapor is readily taken up by the body; in the short term it can cause acute effects on the lungs, ranging from cough and chest pain to pulmonary edema and pneumonitis in severe cases. Long-term exposure can cause neurological symptoms including tremors, polyneuropathy, and deterioration of cognitive function (ATSDR, 1999).

The second case study focuses on specific uses of elemental mercury as a consumer product among members of Latino and Caribbean communities in the United States. Mercury is sold as a consumer product in botánicas (herbal pharmacies and spiritual supply stores), for a range of uses that are characterized variously as folkloric, spiritual or religious in nature.

4.2.1. Methods

Newby et al. (2006) conducted participant observation and interviews with 22 practitioners and shop owners[az], seeking to characterize both practices that involved mercury use and perceptions of resulting risks. These practices were compared and contrasted with uses reported in the literature as generally attributable to Latino and Caribbean religious and cultural traditions in order to distinguish between uses that are part of the Santeria religion, and other uses that are part of other religious practice or secular in nature. Special attention was paid to the context of Santeria, especially insider–outsider dynamics created by its secrecy, grounded in its histories of suppression by dominant cultures. Because the label Latino is applied to a broad diversity of ethnicities, races, and nationalities, the authors sought to attend to these differences as they apply to beliefs and practices related to mercury.

Uses reported in the literature and reported by participants to Newby et al. (2006) and Riley et al. (2001a, 2001b) were modeled to estimate resulting exposures. The fate and transport of mercury in indoor air is difficult to characterize because of its tendency to adsorb onto surfaces and the importance of droplet-size distributions on overall volatilization rates (Riley et al., 2006b). Nevertheless, simple mass transfer and indoor air quality models can be employed to illustrate the relative importance of different behaviors in determining exposure levels.

4.2.2. Uses

Many uses are enclosed, such as placing mercury in an amulet, gourd, walnut, or cement figure (Johnson, 1999; Riley et al., 2001a, 2001b, 2006b; Zayas and Ozuah, 1996). Other uses are more likely to elevate levels of mercury in indoor air to hazardous levels, including sprinkling of mercury indoors or in cars for good luck or protection, or adding mercury to cleaning compounds or cosmetic products (Johnson, 1999; Zayas and Ozuah, 1996).

Some uses, particularly those attributable to Santeria, are occupational in nature. Santeros and babalaos (priests and high priests) described being paid to prepare certain items that use mercury (Newby et al., 2006). Similarly, botanica personnel described selling mercury as well as creating certain preparations with it (Newby et al., 2006; Riley et al., 2001a, 2001b). One case report described exposure from a santero spilling mercury (Forman et al., 2000). Some of this work occurs in the home, making it both occupational and residential.

Across the U.S. population, including in Latino and Caribbean populations, it is more common for individuals to be exposed to elemental mercury vapor through accidental exposures such as thermometer, thermostat and other product breakage or spills from mercury found in schools and abandoned waste sites (Zeitz et al., 2002). The cultural and religious uses described above reflect key differences in use (including intentional vs. accidental exposure) that require attention in design of risk communications.

4.2.3. Exposures

Riley et al. (2001a, 2001b) solved a single-chamber indoor-air quality model analytically to estimate exposures based on scenarios derived from two interviews with mercury users. Riley et al. (2001a, 2001b) similarly modeled scenarios for sprinkling activities reported elsewhere in the literature. Riley et al. (2001a, 2001b) additionally employed mass transfer modeling combined with indoor air quality modeling to estimate resulting exposures from the contained uses described in interviews with practitioners (Newby et al., 2006).

Results presented in Table 3 show wide variation in predicted exposures resulting from different behavior patterns in different settings. Contained uses produce the lowest exposures. As long as the mercury remains encapsulated or submerged in other media, it poses little risk. By contrast, uses in open air can result in exposures orders of magnitude greater, depending on amounts and how the mercury is distributed, as droplet size and surface area are key determinants of exposure.

4.2.4. Risk perception

Newby et al. (2006) found that participants identified the risks of mercury use as primarily legal in nature.[ba][bb][bc][bd][be][bf] Concerns about getting caught by either police or health officials were strong[bg][bh][bi]. After these concerns, practitioners mentioned the risks of mercury use ‘‘backfiring’’ on a spiritual level, particularly if too much is used.[bj][bk][bl] There was some awareness of potential harmful health effects from mercury use[bm][bn], but the perceptions of mercury’s spiritual power and the perceived legal risks of possession and sale figured more prominently in users’ rationales for taking care in using it and clearly affected risk-mitigation strategies described (e.g., not discussing use or sales openly, giving people a bargain so they won’t tell authorities).

Newby et al. (2006) discuss at length the insider–outsider dynamics in the study, and their influence on the strength of fears of illegality of mercury. Because of taboos on sharing details of Santeria practice, the authors warn against providing certain details of practice in risk communications designed by outsiders, as it would undercut the credibility of the warning messages.

Mental models of risk perception are critically important in all cases of consumer mercury use, both intentional and unintentional. When a thermostat or thermometer breaks in a home, many users will use a vacuum to clean up the spil[bo][bp][bq][br]l, based on a mental model of mercury’s hazards that does not include a notion of mercury as volatile. A key gap in people’s knowledge of mercury relates to its volatility; most lay people do not realize that vacuuming mercury will greatly increase its indoor air concentration, causing a greater health hazard than simply leaving mercury on the floor (Schwartz et al., 1992; Zelman et al., 1991). Thus, many existing risk communications about mercury focus on accidental spills and how (or how not) to clean them up.[bs][bt]


[a]Interesting timing for me on this paper- we’re currently working on a scheme to communicate hazards to staff & faculty at a new facility.  We have an ethnic diversity to consider and a number of the spaces will host the general public for special events.  Lots of perspectives to account for…

[b]If you have info on this next week, it would be interesting to hear what challenges you have run into and what you have done to address them.

[c]I’d be game for that.  I’m just getting into the project and was starting to consider different risk perceptions among different audiences.  This paper has given me some food for thought

[d]This is different from the way I have used the term “risk communication” traditionally. Traditionally risk communication is designed to help a variety of stakeholders work through scientific information to come to a shared decision about risk. See https://www.epa.gov/risk-communication for example. However, this paper’s approach soundsm more like the public health approach used to collect more accurate information about a risk

[e]I really like the concept of “behaviorally realistic exposure assessment”. Interestingly, EPA has taken over regulation of workplace chemicals from OSHA because OSHA was legally constrained from using realistic exposure assessment (specifically, the assumption that PPE may not be work correctly all the time)

[f]Wow – that is crazy to hear that OSHA would be limited in that way. One would thing actual use would be an incredibly important thing to consider.

[g]OSHA is expected to assume that all of its regulations will be followed as part of its risk assessment. EPA doesn’t believe that. This impacted EPA’s TSCA risk assessment of Methylene Chloride

[h]There is a press story about this at

https://www.cbsnews.com/video/family-of-man-who-died-after-methylene-chloride-exposure-call-epa-decision-step-in-the-right-direction/

[i]I’m wondering if the researchers are in academia or from the company. If from companies which supplied mothballs, I’m surprised that this was not one of the first things that they considered.

[j]That’s an interesting question. Mothballs are a product with a long history and they were well dispersed in the economy before regulatory concerns about them arose. So the vendors probably had an established product line before the regulations arose.

[k]Wondering about the age distribution of the study group- when I think of mothballs, I think of my grandparents who would be about 100 years old now.  Maybe younger people would handle the mothballs differently since they are likely to be unfamiliar with them.

[l]I’m also wondering about how they recruited these volunteers because that could introduce bias, for example only people who already know what they are might be interested

[m]Volunteer recruitment is an interesting thought…what avenue did they use to recruit persons who had this product? Currently wondering who still uses them since I don’t know anyone personally who talks about it…

[n]It sounds like they went into the shopping area outside Smith College and recruited people off the street. Northampton is a diverse social environment, but I suspect mothball users are from a particular segment of society

[o]How the recruitment happened seems like a key method that wasn’t discussed sufficiently here. After re-reading this it might be people that they recruited people without knowing if they had used mothballs or not.

[p]Interesting thought. When I was in my undergraduate studies, one of my professors characterized a substance as “smelling like mothballs,” and me and all of my peers were like “What? What do mothballs smell like…?” Curious as to whether product risk assessment is different between these generational groups.

[q]Did you and your undergraduate peers go grab a box and sniff them to grok the reference?

[r]I certainly did not! But I wonder how many people would have, if there were available at the time!

[s]Would anyone like to share equivalents they have seen in research labs? Researchers using a product in a way different from intended? Did it cause any safety issues? Were the researchers surprised to find that they were not using as intended? Were the researchers wrong in their interpretations and safety assessment? If so, how?

[t]I presume you’re thinking of something with a specific vendor-defined use as opposed to a reagent situation where, for example, a change in the acid use to nitric led to unforeseen consequences.

[u]I agree that this can apply to the use of chemicals in research labs. Human error is why we want to build in multiple controls. In terms of examples, using certain gloves of PPE for improper uses is the first thing that comes to mind.

[v]I have seen hardware store products repurposed in lab settings with unfortunate results, but I can’t recall specific of these events off the top of my head. (One was an hubcap cleaning solution with HF in it used in the History Dept to restore granite architectural features.)

[w]I have seen antifreeze brought in for Chemistry labs and rock salt brought in for freezing point depression labs…not dangerous, but not what they were intended for.

[x]So is the take-away on this point and the ones that follow in the paragraph that another communication method is needed?  Reading the manual before use is rare (in my experience)- too wordy.  Maybe pictographs or some sort of icon-based method of communications.

[y]This seems like to takeaway to me! Pictures, videos—anything that makes the barrier to content engagement as low as possible. Even making sure that it is more difficult to miss the information when trying to use the product would likely help (ie, not having to look it up in a manual, not having to read long paragraphs, not having to keep another piece of paper around)

[z]In the complete article, they discuss three hurdles to risk understanding:

1. Cognitive heuristics

2. Information overload

3. Believability and self-efficacy

These all sound familiar from the research setting when discussing risks

[aa]Curious how many people actually read package labeling, and of those people how many take the labeling as best-practice and how many take it as suggested use. I’m also curious how an analogy to this behavior might be made in research settings. It seems to me that there would likely be a parallel.

[ab]I believe that the Consumer Product Safety Commission does research into this question

[ac]Other considerations: is the package labeling comprehensible for people (appropriate language)? If stuff is written really small, how many people actually take the time to read it? Would these sorts of instructions benefit more from pictures rather than words?

[ad]I was watching an satirical Better Call Saul “legal ethics” video yesterday where the instructor said “it doesn’t matter how small the writing is, you just have to have it there”. See https://www.dailymotion.com/video/x7s7223 for that specific “lesson”

[ae]I think we’d see a parallel in cleaning practices, especially if it’s a product that gets diluted different amounts for different tasks. Our undergraduate students for example think all soap is the same and use straight microwash if they see it out instead of diluting.

[af]Notably, even when putting them outside in a wide area, you can still smell them from a distance, which would make them a higher exposure than expected.  Pictures and larger writing on the boxes would definitely help, but general awareness may need to be shared another way.

[ag]Historical use was in drawers with sweaters, linens, etc (which is shown to be the “low exposure”)…were these products inadvertently found to be useful in other residential uses much later?

[ah]I wonder if the “other uses” were things consumers figured out and shared with their networks – but those uses would actually increase exposure.

[ai]It appears so!  Another issue may be the amount of the product used.  Using them outside rather than in a drawer, may minimize the exposure some, but that would be relative to exactly how much of the product was used…

[aj]The comment about being able to smell it to “know it is working” is also interesting. It makes me think of how certain smells (lemon scent) are associated with “cleanliness” even if it has nothing to do with the cleanliness.

[ak]I’ve also heard people refer to the smell of bleach as the smell of clean – although if you can smell it, it means you are being exposed to it!

[al]This is making me second guess every cleaning product I use!

[am]It also makes me wonder if added scent has been used to discourage people from overusing a product.

[an]I think that is why some people tout vinegar as the only cleaner you will ever need!

[ao]What do you think would lead to this wide range?

[ap]If they are considering beliefs that were passed down through parents and grandparents this would also correlate with consumers not giving attention to the packaging because they grew up with a certain set of beliefs and knowledge and they have never thought to question it.

[aq]Is it strange to hear this given that the use and directions are explained right on the packaging?

[ar]I don’t think it is that strange. I think a lot of people don’t bother to read instructions or labels closely, especially for a product that they feel they are already familiar with (grow up with it being used)

[as]Ah, per my earlier comment regarding whether or not people read the packaging—I am not actually very surprised by this. I think there is somewhat of an implicit sense that products made easily available are fairly safe for use. That, coupled with a human tendency to acclimate to unknown situations after no obvious negative consequences plus the shear volume of text meant to protect corporations (re: Terms of Use, etc), I think people sort of ignore these things in their day-to-day.

[at]I agree it seems that people use products they saw used throughout their childhood…believed them to be effective and hence don’t read the packaging.  (Clearly going home to read the packaging myself…as I used them recently to repel skunks from my yard).

[au]Since the effects of exposure to mothball active ingredients are not acute in all but the most extreme cases (like ingestion), it is unlikely that any ill health effects would even be linked to mothballs

[av]I have wondered if a similar pattern happens with researchers at early stages. If the researcher is interested to a reagent or a process by someone who doesn’t emphasize safety considerations, that early researcher things of it as relatively safe – then doesn’t do the risk assessment on their own.

[aw]Yes, exactly. Long-term consequences are much harder for us to grapple with than acute consequences, which may lead to overconfidence and overexposure

[ax]I wonder why with so many having health concerns, only 12% used on the correct “as needed” basis.

[ay]A very, very interesting question. I wonder if it has something to do with a sense that “we just don’t know” along with a need to find a solution to an acute problem. i.e., maybe people are worried about whether or not it is safe in a broad, undefined, and somewhat intractable manner, but are also looking to a quick solution to a problem they are currently facing, and perhaps ignore a pestering doubt

[az]Again here, I’m wondering why more is not described about how they identified participants, because it is a small sample size and there is a possibility for bias

[ba]This is an important finding. Public risk perception and professional risk perception can be quite different. I don’t think regulators consider how they might contribute to this gap because each chemical is regulated in isolation from other risks and exposures.

[bb]It is also related to the idea of how researchers view EHS inspections. Do they see them as opportunities for how they can make their research work safer? Or do they merely see them as annoying exercises that might get them “in trouble” somehow?

[bc]I think that in both Hg case and the research case, there is a power struggle expressed as a culture clash issue. Both the users of Hg for spiritual purposes and researchers are likely to feel misunderstood by mainstream society represented by the external oversight process

[bd]I think this is *such* an important takeaway. The sense as to whether long documents (terms of use and other contracts, etc) and regulatory bodies (EHS etc) are meant to protect the *people/consumers* or whether they are meant to protect the *corporation* I think is a big deal in our society. Contracts, usage information, etc abound, but it’s often viewed (and used) as a means to protect from liability, not as a means to protect from harm. I think people pick up on that.

[be]I am in total agreement – recently I sat through a legal deposition for occupational exposure related mesothelioma, it was unsettling how each representative from each company pushed the blame off in every other possible direction, including the defendant. There are way more legal protections in place for companies than I could have ever imagined.

[bf]There is some discussion of trying to address this problem with software user’s agreements, but I haven’t heard of this concern on the chemical use front.

[bg]This is to say there is a disconnect to reasoning behind the legal implications? Assuming most are not aware of the purpose of the regulations as protections for people?

[bh]I don’t know of any agency that would recognize use of Hg as a spiritual practice. Some Native Americans have found their spiritual practices outlawed because their use of a material is different scenario from the risk scenario that the regulators base their rules on

[bi]I agree with your comment about a disconnect. Perhaps if they understood more about the reasons for the laws they would be more worried about their health rather than getting in trouble.

[bj]To a practitioner, is a spiritual “backfire” completely different from a health effect, or just a different explanation of the same outcome?

[bk]Good question

[bl]Good point – I thought about this too. I’d love to hear more about what the “spiritual backfire” actually looked like. Makes me think of the movie “The Exorcism of Emily Rose” where they showed her story from the perspective of someone who thinks she is possessed by demons versus someone who thinks she is mentally ill.

[bm]I am curious to find out how risk communication plays a role here cause it seems those using the mercury know about its potential health hazard.

[bn]Agree – It does say “some” awareness so I would be interested to see how bad they think it is for health vs reality. It looks like they are doing a risk analysis of sorts and are thinking the benefits outweigh the risks.

[bo]I’m not sure how to articulate it, but this is very different than the spiritual use of mercury.  Spiritual users can understand the danger of mercury exposure but feel the results will be worth it.  The person wielding a vacuum does not understand how Hg’s hazard is increased through volatilization.  I suspect a label on vacuum cleaners that said ‘NOT FOR MERCURY CLEANUP’ would be fairly effective.

[bp]Would vacuum companies see this as worth doing today? I don’t think I really encountered mercury until I was working in labs – it is much less prevalent today than it used to be (especially in homes), so I wonder if they would not see it as worth it by the numbers.

[bq]Once you list one warning like this, vacuum companies might need to list out all sorts of other hazards that the vacuum is not appropriate for cleanup

[br]Also, Mercury is being phased out in homes but you still see it around sometimes in thermometers especially. Keep in mind this paper is from 2014.

[bs]I don’t understand this statement in the context of the paragraph. Which risk communication messages is she referring to? I know that institutional response to Hg spills has changed a lot over the last 30 years. There are hazmat emergency responses to them in schools and hospitals monthly

[bt]I think this vacuum example is just showing how there is a gap in the risk communications to the public (not practitioners), since they mainly focused on clean up rather than misuse. It would be nice if there was a reference or supporting info here. They may have looked at packaging from different mercury suppliers.

Fall 2021 National Meeting Technical Presentations

2021 CHAS Awards Presentations

Safety in Lab Facilities Symposium

The Impact of Covid on EHS

General Papers

Safety Papers from Symposia in Other Divisions

Chemical Education (CHED)

Chemical Information (CINF)

ACS Webinar: Working Together to Design Safer Laboratories

Designing laboratories that allow for safe and efficient research requires input and collaboration between researchers, architects, engineers and lab planners. Michael Labosky of MIT, Ellen Sweet of Cornell University, and Melinda Box of N.C. State University discussed the challenges of designing and operating labs from multiple perspectives, using concrete examples from the real world. This ACS Webinar is moderated by Environmental Safety Manager Ralph Stuart of Keene State College and is co-produced with the ACS Division of Chemical Safety and the ACS Committee on Chemical Safety. The webinar was recorded and is available to ACS members at http://www.acs.org/webinars Information from the webinar is provided below. If you have any follow up questions about this webinar, let us know at membership@dchas.org

References cited during the webinar include:

ACS Chemical Health & Safety special issue articles currently available:

 Safe Lab Design: A Call for Papers https://pubs.acs.org/doi/10.1021/acs.chas.1c00034

Code Considerations for the Design of Laboratories Which Will Also House Pilot Plants
https://pubs.acs.org/doi/10.1021/acs.chas.0c00053

Planning and Building Laboratories: A Collaboration among Many
https://pubs.acs.org/doi/10.1021/acs.chas.0c00081

Controls for University Fabrication Laboratories—Best Practices for Health and Safety
https://pubs.acs.org/doi/10.1021/acs.chas.0c00093

Design and Practice of an Organic Analysis Laboratory to Enhance Laboratory Safety  
https://pubs.acs.org/doi/10.1021/acs.chas.1c00008

Comments from the audience:

  • Working with Undergraduate Students is really a challenging task for us. The information shared through the webinars are really helpful and beneficial for us.
  • We are planning a new lab, it was just great!
  • Very good overview of the challenges associated with the design and maintenance of acceptable air handling for laboratories. The speakers were exceptionally knowledgeable, and this presentation was very useful.
  • This webinar is a new window of safety and security in labs
  • This was definitely for the inexperienced in lab safety design
  • This was an excellent and very relevant webinar. Re-consulting the notes and, more importantly, the recorded version will be useful as a significant amount of relevant information was given verbally and could barely be noted down (lack of time!). Maybe this can be corrected by adding more point-form keywords and statements on slides would help following the talks.
  • This was a great learning experience, I work indirectly with the labs almost every day. Our ventilation systems are top tier but it’s great to understand some of the design aspects and procedural steps to take in order to create an effective and comprehensive system. I may not use this information daily but it’s a great refresher.
  • Someone in the chat had a great suggestion for chemical inventory.
  • Showed me I am on the right track and pointed out some key things that I can further look into to make my lab safer
  • It was very informative and a very good overview.
  • It was beneficial to hear from peer institutions, especially with respect to ventilation. During the Q&A, the questions pertaining to core safety topics for the various levels if chemistry curriculum was also interesting.
  • I was provided with a great deal of additional resources to consult as we begin planning a revamping of our existing high school chemistry laboratory.
  • I hope to put in practice the knowledge acquired in laboratory design for safety and sustainability
  • I have benefited immensely from the little I was able to grab
  • I am working in a lab that has no such facilities and most of the time we ignored it as it was not in our hands. But here in this webinar, I have learnt many safety measures. I think this makes a difference in the safety measures of our lab.
  • I am planning to start a electroplating set up for my research work so definitely it has benefited me.
  • Excellent information from qualified professionals w/ real world experience and helpful insight.
  • El webinar me sirve como soporte para dar recomendaciones en la construcción del laboratorio de la CDMB que se está realizando en estos momentos en Bucaramanga – Colombia. Soy el jefe de ese laboratorio y debo estar preparado para emitir conceptos o aportar en la toma de decisiones para el laboratorio.
  • As EHS professional it is refreshing to see that lab users get more educated and aware of the lab ventilation issues and challenges
  • As an EHS professional, it primarily reinforced information that I already knew. However, the presenters offered good tips or ideas as well.

ACS Webinar: Changing the Culture of Chemistry – Safety in the Lab

Speakers at the webinar included:

  • Mary Beth Mulcahy, Manager in the Global Chemical and Biological Security group at Sandia National Laboratories, Editor-in-Chief of ACS Chemical Health & Safety
  • Michael B. Blayney, Executive Director, Research Safety at Northwestern University
  • Monica Mame Soma Nyansa, Ph.D. Student, Michigan Technological University
  • Kali Miller, Managing Editor, ACS Publications

The session closed with a question-and-answer session moderated by Kali Miller, an ACS Publications Managing Editor, where all three panelists were able to share more insights and advice.

2020-21 CHAS Journal Club Index

During the 2020-21 academic year, an average of between 15 and 20 people gathered to review and discuss academic papers relevant to lab safety in academia.

During the fall, we followed the traditional model of a presenter who led the discussion after the group was encouraged to read the paper. In the spring, we began a two-step process: first a table read where the group silently collaboratively commented on an abbreviated version of the paper in a shared google document one week and then had an oral discussion the second week. The second approach enabled much more engagement by the group as a whole.

The spring papers we discussed were primarily focused on graduate student led Lab Safety Teams and included (in reverse chronological order):

The fall papers were focused primarily on the idea of safety culture and included (in reverse chronological order):

  • What Is A Culture Of Safety And Can It Be Changed?
  • Safety Culture & Communication
  • Supporting Scientists By Making Research Safer
  • Perspectives On Safety Culture
  • Making Safety Second Nature In An Academic Lab
  • We will pick up the Journal Club again in the fall of 2021.
    We are interested in looking at the psychology of safety with 2 things in mind:

    • (1) papers with well-done empirical studies, and
    • (2) studies that investigate an issue that is present in academia.

    It is likely that papers that are investigating the psychology of safety have focused primarily on industry (construction, airplanes, etc), so it will be important to identify the specific phenomenon they are investigating and be prepared to translate it to academia. Questions about the CHAS Journal Club can be directed to membership@dchas.org

    Highlights from ACS Webinar on Nanosafety Research

    Nanoparticles are an area of increasing research interest in many fields. However, the risk data related to the safety, health and environmental impacts is still limited. How should lab researchers approach these uncertainties?

    Speakers: Tilak Chandra, University of Wisconsin-Madison / Katie Kruszynski, University of Wisconsin-Madison / Markus Schaufele, Northwestern University

    This ACS Webinar was moderated by Ralph Stuart and co-produced with the ACS Division of Chemical Safety and the ACS Committee on Chemical Safety.

    References cited in the webinar:

    Donaldson and Poland, Nanotoxicity: challenging the myth of nano-specific toxicity, Curr. Opin. Biotechnol., 24 (2013), pp. 724-734; 

    Gebel et al. Manufactured nanomaterials: categorization and approaches to hazard assessment Arch. Toxicol., 88 (2014), pp. 2191-2211;

    Nel et al., Toxic potential of materials at the nanolevel, Science, 311 (2006), pp. 622-627); Steve Oldenburg, Nanosafety: Conclusions From a Decade of Nanotoxicology Research (2017)

    OSHA Fact Sheet: Working Safely with Nanomaterials https://www.osha.gov/sites/default/files/publications/OSHA_FS-3634.pdf

    Steve Oldenburg, Nanosafety: Conclusions From a Decade of Nanotoxicology Research, nanoComposix, (2017) https://www.youtube.com/watch?v=X-HiWAjqYgg 

    Nanotechnology, National Institute for Occupational Safety and Health (NIOSH) https://www.cdc.gov/niosh/topics/nanotech/default.html 
    •3D Printing with Filaments: Health and Safety Questions to Ask (2020)
    •3D Printing with Metal Powders: Health and Safety Q. to Ask (2020)
    • Continuing to Protect the Nanotechnology Workforce: NIOSH Nanotechnology Research Plan for 2018 – 2025

    Dekkers, Susan et al; Safe-by-Design part I: Proposal for nanospecific human health safety aspects needed along the innovation process, NanoImpact, Volume 18, April 2020

    Janeck J.Scott-Fordsmand et al, A unified framework for nanosafety is needed, Nano Today, Vol 9, I5, 2014, Pages 546-549 https://www.sciencedirect.com/science/article/pii/S1748013214001030 

    Chandra, T.; Zebrowski, J. P.; McClain, R.; Lenertz, L.Y. Generating Standard Operating Procedures for the Manipulation of Hazardous Chemicals in Academic Laboratories. ACS Chem. Health Saf. 2021, 28, 1, 19-24.

    Jaya Borgatta, et. al.; Copper Based Nanomaterials Suppress Root Fungal Disease in Watermelon (Citrullus lanatus): Role of Particle Morphology, Composition and Dissolution Behavior. ACS Sustainable Chemistry & Engineering, 2018, 6 (11), 14847-14856.

    In addition, the Committee on Chemical Safety’s list of references on nanosafety can be found on its web site.

    Engaging senior management to improve the safety culture

    The Art & State of Safety Journal Club, 05/05/21

    Excerpts from “Engaging senior management to improve the safety culture of a chemical development organization thru the SPYDR (Safety as Part of Your Daily Routine) lab visit program

    written by Victor Rosso, Jeffery Simon, Matthew Hickey, Christina Risatti, Chris Sfouggatakis, Lydia Breckenridge, Sha Lou, Robert Forest, Grace Chiou, Jonathan Marshall, and Jean Tom

    Presented by Victor Rosso

    Bristol-Myers Squibb

    The full paper can be found here: https://pubs.acs.org/doi/10.1016/j.jchas.2019.03.005 

    INTRODUCTION

    The improvement and enrichment of an organization’s safety culture are common goals throughout both industrial and academic research. As a chemical process development organization that designs and develops safe, efficient, environmentally appropriate and economically viable chemical processes for the manufacture of small molecule drug substances, we continually strive to improve our safety culture. Cultivating and energizing a rich safety culture is critical for an organization whose members are performing a multitude of processes at different scales using a broad spectrum of hazardous chemical reagents as its core activities. While we certainly place an emphasis on utilizing greener materials and safer reagents, the nature of our business requires us to work with all types of hazardous and reactive chemicals and the challenges we face are pertinent to any chemical research organization.

    In our organization of approximately 200 organic and analytical chemists[a] and chemical engineers, we have a Safety Culture Team (SCT) [b][c][d][e][f][g]whose mission is to develop programs to enhance the organization’s safety culture. To make this culture visible, the  team developed a key concept, Safety is Part of Your Daily Routine, into a brand with its own logo SPYDR. To build on this concept, we designed a program known as the SPYDR Lab Visits shown in Figure 1. The program engages our senior leadership[h][i] by having them interact with our scientists directly at the bench in the laboratory[j][k][l][m] to discuss safety concerns. This program, initiated in 2013, has visibly engaged our senior leaders directly in the organization’s safety culture and brought to our attention a wide range of safety concerns that would not readily appear[n][o][p] in a typical safety inspection. Furthermore, this program provides a mechanism for increased communication between all levels of the organization by arranging meetings between personnel who may not normally interact with one another on a regular basis. The success of this program has led to similar programs across other functional areas in the company.[q]

    A key safety objective for all organizations is to ensure that the entire organization can trust that the leadership is engaged in and supportive of the safety culture. [r][s][t][u]Therefore this program was designed to (1) emphasize that safety is a top priority from the top of the organization to the bottom[v][w][x][y][z], (2) engage our senior leadership with a prominent role in the safety conversations in the organization, (3) build a closer relationship between our senior leaders and the laboratory occupants and (4) utilize the feedback obtained from the visits to make the working environment better for our scientists. The program is a supplement to and not a replacement for the long standing laboratory inspection program done by the scientists in the organization.

    The program involves assigning the senior leaders to meet with 2–5 scientists in the scientists’ laboratory. There are approximately 40 laboratories in the organization, and over the course of the year, each laboratory will meet with 2–3 senior leaders and each senior leader will visit 4–6 different laboratories. All of this is organized using calendar entries which informs the senior leaders and scientists of where and when to meet, and contains the survey link to collect the feedback.

    As a result of this program, our senior leaders engage our bench scientists in conversations that are primarily driven to draw out the safety concerns of our scientists. However, these conversations can run the gamut of anything that is a concern to our team members[aa][ab]. This can range from safety issues, laboratory operations, and current research work to organizational changes and personal concerns. The senior leadership regularly reminds and encourages the scientists to engage on any topic of their choosing; this creates a collegial atmosphere for laboratory occupants to voice their safety concerns and ideas.

    The laboratory visit program was modeled around the Safety SPYDR and thus we designed the program to have 8 legs[ac]. The first two legs consist of the program’s goals for the visit. We asked the senior leaders to ensure that they state the purpose of the program, that they are visiting the laboratory to find ways to improve lab safety. The second leg, which is the primary goal, is to ask “what are your safety concerns?”. Often this is met with “we have no safety concerns”, but using techniques common in the interviewing process, the leaders ask deeper probing questions to draw out what the scientists care about and with additional probing[ad][ae][af][ag], root causes of the safety concerns will emerge. Once the scientists start talking about one safety concern, often multiple concerns will then surface, thus giving our safety teams an opportunity to deal with these concerns.

    The next two legs of the SPYDR Lab visits consist of observations we ask our senior leaders to make on laboratory clutter and access to emergency equipment[ah]. If the clutter level of a laboratory is deemed unacceptable,[ai][aj][ak][al] the SCT will look to provide support to address root causes of the clutter. Typical solutions have been addition of storage capacity, removal of excess equipment from the work spaces, and alternative workflows. The second observation is to ensure clear paths from the work areas to emergency equipment exist, should an incident occur. We wanted to make sure a direct line existed to the eyewash station/shower such that the occupant would not be tripping over excessive carts, chillers, shelving or miscellaneous equipment. These observations led to active coaching of our laboratory occupants to ensure safe egress existed and modifications to the work environment. For example, the relocation of many chillers to compartments underneath the hood from being on a cart in front of the hood enabled improved egress for a number of laboratories.

    For the final four legs of the SPYDR Visit, we ask the senior leaders to probe for understanding on various topics[am] that range from personal protective equipment selection, waste handling, reactor setup and chemical hazards. The visitor is asked to rate these areas from needs improvements, to average, high, or very high. Figure 2 compares these ratings from the first year (2013) with the current year (2018). In the first year of the  program, there were a few scattered “needs improvement” rating that resulted in communication with the line management of the laboratory. After the initial year, “needs improvement” ratings became very rare in all cases except clutter. In the current year, we shifted two topics[an] to Laboratory Ergonomics[ao] and Electricity, which uncovered additional opportunities for improvement.  We recommend changing the contents of these legs on a regular basis[ap] as it shifts the focus of the discussion and potentially uncovers new safety concerns.

    FEEDBACK MECHANISM

    The SPYDR lab visits are built around a feedback loop illustrated in Figure 3 that utilizes an online survey to both track completion of the visits as well as to communicate findings back to the SCT. The order of events around a laboratory visit consist of scheduling a half hour meeting between our senior leaders and the occupants in their laboratories. Once the visit is completed, the visitors will fill out the simple online survey (Figure 4) that details their findings for the visit. The SCT will meet regularly to review the surveys and take actions based on the occupants’ safety concerns. This often involves following up with the team members in the laboratory to ensure they know their safety concerns were heard[aq][ar].

    Two potential and significant detractors for this program exist. The first challenge is if the senior visitor does not show up for the visit, this results in a perception that senior management  does not embrace safety as a top priority. The second pitfall is if the visitor uncovers a safety concern, but does not  fill out the survey to report safety concerns, or if the SCT is unable to address a safety concern. In this case, there would be a perception that a safety concern was reported to a senior leader and “nothing happened”. To minimize these risks, there is significant  emphasis for the senior leaders to take ownership of the laboratory visits[as][at]  and for the SCT to take ownership of the action items and ensure the team members know their voices have been heard.

    DISCUSSION OF SAFETY CONCERNS

    A summary of safety concerns is illustrated in Table 1. By a wide margin, clutter was the predominant safety concern in 2013 as it was noted in 50% of the laboratories visited. Three major safety programs within the department were inspired by early visits in order to reduce clutter in the laboratories. This included several rounds of organized general laboratory cleanouts to remove old equipment[au][av]. A second program systematically purged old and/or duplicate chemicals throughout the department.[aw] Most recently, a third program created a systematic long term chemical inventory management system[ax][ay][az] that was designed to reduce clutter caused by the large number of processing samples stored in the department. This program has returned over 900 sq. feet of storage space to our laboratories and has greatly reduced the amount of clutter in the labs. Although clutter remains a common theme in our visits, the focus is now often related to removal of old instruments and equipment [ba][bb][bc][bd]rather than a gross shortage of storage space.

    In the first year of the program, one aspect of the laboratory visit was to discuss hazards associated with chemical reactions (feedback rate of 28%) and equipment setup (32%). A common thread in these discussions were expectations of collaboration and behavior from “visiting scientists”. These “visiting scientists” were colleagues[be][bf][bg][bh] and project team members from other laboratories coming to the specific laboratory in order to use its specialized equipment (examples: 20 liter reactors, automated reactor blocks). This caused certain friction between the visiting scientists and their hosts on safety expectations. The SCT addressed this by convening a meeting between hosts and visiting scientists to discuss root causes of friction to produce a list of “best practices” shown in Figure 5 to improve the work experience for both hosts and visitors that is still in use for specialty labs with shared equipment today.[bi][bj]

    The next major category of safety concerns for our laboratory visits was associated with facility repairs which was present in 24% of our first year visits. These included items such as leaking roofs, unsafe cabinet doors, or delays in re-energizing hoods after fire drills. These were addressed by connecting our scientists to the appropriate building managers who would be able to evaluate and address these safety concerns. After the initial year, most of the facility related concerns transitioned to the addition/removal of storage solutions within specific laboratories. Currently, when new laboratories are associated with the SPYDR Lab Visit program, major facility concerns will quickly be reported.

    These visits also brought to light a common problem occurring in the laboratories, that is, the loss of electrical power associated with circuit breakers being tripped when the electrical outlets associated with a laboratory hood were being used at capacity. This led to the identification of the need to increase the electrical capacity in the fume hoods and this Is now being addressed by an ongoing capital project.

    By the third year of the program, the nature of the safety concerns changed as many of the laboratory-based concerns had been addressed[bk]. Concerns raised now included site issues such as traffic patterns, pedestrian safety, walking in parking lots at night, and training. [bl]Among the items addressed for the site include on-site intersections being modified and movement of a fence line to enable safer crosswalks and improvements for the driver’s line-of-sight. A simple question raised about fire extinguisher training and who was permitted to use an AED device led to the expansion of departmental fire extinguisher training to a broader group and the offering of AED/CPR training to the broader organization.

    These safety concerns would not be typically detected by a laboratory safety inspection program and are only accessible by directly asking the occupants what their safety concerns are. [bm][bn][bo]Through the SCT, these issues were resolved over time as the team took accountability to move the issue through various channels (facilities, capital projects, ordering of equipment) to develop and implement the solutions.

    CONCLUSION

    Since 2013, this novel program[bp] has successfully engaged our leadership with laboratory personnel and has led to hundreds of concerns being addressed[bq]. The concerns have arisen from over 300 laboratory visits, and more than a thousand safety conversations with our scientists. Because this is not a safety inspection program, these visits routinely uncover new safety concerns that would not be expected to surface in our typical laboratory inspection program. The SPYDR visit program is a strong supplement to the laboratory inspection program, and has produced a measurable impact on the safety culture.

    A collateral benefit from the program is that it drives social interactions within the department where senior leaders who may not necessarily interact with certain parts of the organization have a chance to visit these team members in their workplace and learn firsthand what they do in the organization[br][bs][bt][bu].

    [a]Only a bit bigger than some of the bigger graduate chemistry programs in the US.

    [b]How large is the Safety culture Team?

    [c]in the range of 6-10

    [d]Does this fall in the “other duties as assigned” category or more driven by personal interest in the topic?

    [e]Do position descriptions during recruitment include Required or Preferred skills that would add value to inclusion on the SCT?

    [f]I was unable to access the article in its entirety so this question may be answered there….  What is the composition of the SCT- who in the organization participates?

    [g]representatives from various departments and leaders of safety teams

    [h]do some of the senior leadership going to the labs have lab experience?

    [i]yes

    [j]Was this a formal thing or out of the blue visits?

    [k]initially planned as random, unannounced, we had to revert to scheduled in order to ensure scientists were present and available when leaders stopped in

    [l]We had the same thing in academic lab inspections. While unannounced visits seemed more intuitive, the benefit of the visits wasn’t there if the lab workers weren’t available to work with the inspectors. So scheduling visits worked out better in the end

    [m]In terms of compliance inspections, I would think that the benefit of scheduled inspections is that it can motivate people to clean their labs before the inspection. While I get that it would be preferable that they clean their labs more regularly, the announced visit seems like it would guarantee that all labs get cleaned up at least once per year. And maybe they’ll see the benefit of the cleaner lab and be more inspired to keep it cleaner generally – but I realize that might just be wishful thinking.

    [n]So important. We keep running into the issues of experimental safety getting missed by 1-shot inspections.

    [o]Some of that could be addressed with better risk assessment training of research staff.

    [p]concerns are generally wide ranging, most started out as lab centric in the early years then expanded beyond the labs

    [q]Are these other functional areas related to safety or other issues (e.g. quality control, business processes, etc.)

    [r]This seems key but also can be super hard to obtain.

    [s]I think that it requires leadership that is familiar with all of the different kinds of expertise in the orgainzation to say that. Higher ed contains so many different types of expertise, it is difficult for leadership to know what this commitment entails

    [t]And far too often in my experience in academia those in leadership positions have limited management training, which can inhibit good leadership traits.

    [u]Many academics promoted into chair or dean level get stuck on  budgeting arguments rather than more strategic / visionary questions

    [v]I’ve found this expectation to be quite challenging at some higher ed institutions.

    [w]Everytime I bring it up to upper management in higher ed, they say “of course safety is #1”, but they don’t want to spend their leadership capital on it.

    [x]the program was designed to give  senior leaders a role specifically designed for them

    [y]@Ralph I completely agree!

    [z]This approach seems to be a way for leadership to get involved with out spending a lot of leadership capital.

    I always had my best luck “inspecting” labs when I could lead with science-related questions rather than compliance issues

    [aa]I think it is really cool that this is thought of expansively.

    [ab]Nice to not put bounds on safety concerns going into the conversation.  Reinforced later in the paper thru the identification and mitigation of hazards well outside the lab

    [ac]Are these legs connected to on boarding training for lab employees?

    [ad]This skill would be exceptionally important when discussing such issues with graduate students.

    [ae]Are scientists trained in this technique?  Or does the SCT have individuals selected for that skill set?  When I look around campus at TTU I can see lots of opportunity for collaboration by bringing “non-scientists” into the discussion to get new perspectives and possibly see new problems

    [af]This definitely takes practice, but it can also be learned in workshops and by observing good mentoring. The observation process requires a conscious commitment by both the mentor and the employee, though

    [ag]one thought at least for me, was the interviewing experience senior folks would have and this would be a chance to practice said skill

    [ah]Seems like the process could have some standard topics that can be replaced with new focus areas as the program matures or issues are addressed

    [ai]Lab clutter is an ongoing stress for me. Is the clutter related to current work or a legacy of previous work that hasn’t been officially decommissioned yet? 

    Did your organization develop a set of process decommissioning criteria to maintain lab housekeeping?

    [aj]Part of me feels that all researchers should at some point visit/tour a trace analytical laboratory.  Contamination is always of such concern when looking for things at ppb/ppt/ppq levels, that clutter rarely develops.  But outside of trace analysis laboratory its definitely a continuous problem in most research spaces.

    [ak]This is a good idea. I wonder if Bristol Myers Squibb has a program to rotate scientists among different lab groups to share “cross-cultural” learning?

    [al]@Chris – good point. I started research in a molecular genetics lab. While there were some issues, the benches and hoods were definitely MUCH cleaner and better organized because of concerns over contamination. Also, we have lab colonies of different insects in which things had to be kept very clean in order to keep lab-acquired disease transmission low for the insects. I was FLOORED by what I saw in chemistry labs once I joined my department. We very much had different ideas about what “clean” meant.

    [am]I really like this idea as well. Make sure everyone is on the same page.

    [an]I like the idea of shifting focus the previous issues have been addressed

    [ao]Great to see emphasis on an often overlooked topic

    [ap]Would reviewing these legs annually be regular enough? Or too often?

    [aq]So important – people are more willing to discuss issues if they feel like someone is really listening and is prepared to actually address the issues.

    [ar]And it demonstrates true commitment to the program and improvements.  Supports the trust built between the different stakeholders.

    [as]Is there some sort of training or prepping down with these senior leaders?

    [at]a short training session occurs to introduce leaders to the purpose of the program

    [au]Thank you! This is a challenge for all laboratory organizations I have worked for

    [av]Agreed!  Too often things are kept even when there is no definitive plan for future use.

    [aw]What % of the chemical stock did this purge represent?

    [ax]I’m always amazed when I learn of a laboratory that attempts to function without a structured chemical management system.  The ones without are often those that duplicate chemical purchases, often in quantities of scale (for price savings) that far exceed their consumption need.

    [ay]I once asked the chem lab manager about this. He said that 80% of his budget is people and 15% chemicals. He’d rather focus his time on managing the 80% than the 15%.

    He had a point, but I think he was passing up an important opportunity with that approach

    [az]@Chris – and grad students waste loads of time looking for the reagents and glassware they need for their experiments. And when they find them, sometimes they have been so poorly stored/ignored that they are contaminated or otherwise useless. Welcome to my lab!

    [ba]is this more of a challenge in academia vs. industry?

    [bb]This is definitely a pretty big issue for us at the university I work at. Constant struggle.

    [bc]One of the things I found frustrating while working at a govt lab is that I found out that we legally weren’t allowed to donate old equipment. I was simultaneously attending a tiny PUI nearby who would have LOVED to take the old equipment off their hands. Now working in an academic lab, I have been able to snag some donated equipment from industry labs.

    [bd]@Jessica as someone presently in government research I share your frustration!  I have to remind myself that the government systems are all too often setup to prevent abuse, rather than be efficient and benevolent.

    [be]Are these other laboratories from within your organization or external partners?

    [bf]visitors from other labs within the department,

    [bg]We had that challenge to some extent, but the bigger issues arose when visitors from other campuses showed up with different safety expectations than we were trying to instill. International visitors were a particularly interesting challenge…

    [bh]@Ralph that was often my experience too, dramatically differing safety expectations now being asked to share research space.

    [bi]I wish this occurred with greater frequency in academia.  Too often folks are too concerned about hurting a colleagues’ feelings or ego than to have a conversation to address safety concerns.

    [bj]I like the best practices approach- less prescriptive and allows researchers some latitude in meeting the requirements.  Provides an opportunity for someone (who is a subject matter expert in their field) to come up with a better solution

    [bk]That’s great, shows a commitment to the program and supports the trust that has been built between the stakeholders.

    [bl]These are important issues in setting the tone of a safety culture for an organization

    [bm]Such an important statement here.

    [bn]Agreed!

    [bo]+1

    [bp]This is a good one!

    [bq]Since I’m sure these were tracked, this is a nice metric- prevalence of a particular concern over time.

    [br]does this go both ways at all? do the research scientists have the chance to ask how their research projects impact the goals of senior leadership/company?

    [bs]there is a social interaction aspect here were scientists will get to interact with leaders they normally would not cross paths with, we can take this opportunity for our analytical leaders to visit chemists, chemistry leaders to visit engineers and engineering leads to visit analytical chemists

    [bt]Did business leadership (sales, marketing, etc.) have the opportunity to see this kind of interaction? Or do they have separate interactions with lab staff?

    [bu]In higher ed, it would be interesting to take admissions staff on lab tours to inform them about what is going on there and potentially give feedback about what students and parents are interested in

    CHAS 2021 Award Winners Announced!

    The ACS Division of Chemical Health and Safety is pleased to recognize our 2021 Award Winners in the following categories:


    CHAS Lifetime Achievement Award

    Robert H. Hill, Jr.

    CHAS Graduate Student
    Safety Leadership Award         

    2021 given in honor of Sheharbano “Sheri” Sangji          

    Graduate Student Team Recipients:

    Laboratory Safety Institute Graduate Research Faculty Award

    Ian Albert Tonks, Ph.D., University of Minnesota

    SafetyStratus College and University Health and Safety Award

     C. Eugene Bennett Department of Chemistry, West Virginia University 

    Howard Fawcett Award

    Robert Toreki, Ph.D., Interactive Learning Paradigms, Incorporated (ILPI)